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MTS Pro Portal Setup & Reporting Guide

This guide walks you through the full setup flow (portal + apps), attaching your MTS Pro to a vehicle, creating sites/geofences, using Live View, and running the key reports.

Updated yesterday

Applies to: MTS Pro (and similar devices like Liquid Units / Storm Commander)
​Portal: portal.vacess.io
​Mobile apps: Viaesys AllTrack, Viaesys InstallTrack

1) Access the Portal

  1. Go to portal.vacess.io (best used on a computer).

  2. Log in using the credentials provided by support.

  3. You’ll land on the Dashboard.

Dashboard basics

  • The dashboard is made up of widgets you can:

    • Add/remove

    • Resize

    • Rearrange

  • You may also see a Quick Links widget that jumps you straight to key pages (without using the left-side menu).

2) Download the Mobile Apps

You may use one or both depending on your role.

Viaesys AllTrack (Management App)

  • View-only version of many portal features

  • Useful for checking vehicles, sites, activity, and reports on mobile

Viaesys InstallTrack (Installation App)

  • Used by the installer/mechanic (or you) to:

    • Document installation

    • Upload required photos

    • Run basic connection checks

    • Automatically pull the device into your account (recommended)

3) Install & Claim the MTS Pro (Recommended: InstallTrack)

Start an installation

  1. Open InstallTrack

  2. Choose the device type (MTS Pro)

  3. Enter the MAC address:

    • On the MTS Pro screen, press and hold the gear icon (top right) → Info

    • Use the last 6 digits (including the colons)

✅ Submitting the install will automatically claim the device into your account (no extra steps needed).

Enter the vehicle asset name (important)

  • This is the unit number / vehicle name you want to see in the portal.

  • It helps you identify which device belongs to which truck during attachment (otherwise you’ll only see serial/MAC).

Required install photos (typical checklist)

  • Vehicle photo (with fleet/unit name)

  • Info screen photo (after device has been outside ~5 minutes so network info populates)

  • Power connections (black/red wiring)

  • Mounted display in cab

  • Sensor connection in cab (3-wire cable connection)

  • Sensor photo (blue sensor mounted on auger/bearing)

  • Gate height photo (or back of unit if no gate height options)

  • Notes (optional)

Submit + run checks

After submission:

  • Go to the Install section in InstallTrack.

  • The app will keep checking until it passes:

    • Cellular data check

    • GPS check

Good to know: If the installer gets interrupted, InstallTrack saves progress so they can resume without redoing steps.

4) Alternative: Claim Device Manually (Portal)

If you’re not using InstallTrack:

  1. From the portal dashboard, go to Claim Device

  2. Select MTS Pro

  3. Enter the last 6 digits of:

    • IMEI or MAC address (from the MTS Pro Info screen)

  4. Click Lookup → Claim

⚠️ Manual claiming does not associate the device with a vehicle—so you must carefully track which unit goes in which truck.

5) Create a Vehicle (Required)

A device sitting in your account alone won’t do much—you must attach it to a vehicle.

  1. Go to Vehicles

  2. Click Add

  3. Enter a Vehicle Name (only required field)

    • Example: Unit number, bin number, license plate, make/model

  4. Click Save

6) Attach the MTS Pro to a Vehicle

Recommended method (from Vehicles)

  1. Open the vehicle

  2. Find Tracking Devices (right-side panel)

  3. Click Attach Tracking Device

  4. Choose the device from the dropdown

    • If InstallTrack was used, you’ll see the vehicle name in brackets

  5. Click Attach

Alternative method (from Devices list)

  1. Go to Track & Devices → Devices

  2. Click the device

  3. Use Select Vehicle dropdown to assign it

Tip: Learn the vehicle-first method because if you ever swap devices between vehicles, you’ll use attach/detach often.

7) Create Sites + Geofences (Critical)

Your system runs primarily on geofences to:

  • Record site visits

  • Tie material application to a specific property + time

Required fields to save a site

  • Name

  • Address (street + city is usually enough)

  • Geofence

How to create a geofence

  1. Go to Sites → Add

  2. Enter site name + address

  3. Scroll to the GPS/geofence section

  4. Use the search results (usually the top suggestion)

  5. Switch to Satellite view to confirm the property

  6. Click around the serviceable area to draw the fence

Geofence best practices

  • Be generous with the boundary:

    • GPS accuracy is in meters

    • Devices can take a moment to recognize entry

    • You don’t want to miss application data as a truck pulls in

  • Avoid overlapping geofences:

    • If sites are adjacent, fences must not overlap

    • If you have shared laneways, check with your VASIS rep for best configuration

Site-specific driver notes (important)

In the site’s Salt Track / Notes to display on MTS screen field:

  • You can enter up to ~60 characters.

  • This text will show on the MTS screen when the vehicle enters the site.
    Common use:

  • Low/Medium/High application guidance (lbs, gallons, etc.)

  • Special instructions for that property

8) Create Users (Optional)

If other people need access:

  1. Go to Users

  2. Click Add

  3. Required fields:

    • Name

    • Role

    • Email

    • Password

Roles

  • Created/managed with your VASIS rep

  • Common roles:

    • Admin (portal + app)

    • AllTrack-only (mobile app access only)

Email + password notes

  • Email does not need to be real—just formatted like an email

  • Password only requirement: 8 characters minimum

    • No special characters required

    • Example default: abcd1234

Optional: Dashboard template

  • If you want the user to have a customizable widget dashboard, assign the dashboard widget template (e.g., “Full”).

9) Live View Basics (Monitoring + Troubleshooting)

Go to Live View to see vehicles, devices, trails, and site visits.

Smart Select (default)

  • Vehicles display based on how recently they reported.

  • Older/non-reporting vehicles drop down the list and may be hidden until “Show” is reselected.

Breadcrumb trails

  • Turn on Breadcrumb Trail to view historical movement.

  • Adjust date range at the top to review a past day.

Trail colors (material application)

For Granular (MTS Pro):

  • Black = traveling with spreader off

  • Red = spreader on (applying)

For Liquids / Storm Commander:

  • Black + Yellow (yellow indicates spraying/material usage)

Clicking a line shows details

When you click a breadcrumb segment, you’ll see:

  • Timestamp, speed, geofence name/location

  • Granular/liquid details depending on device

10) Understanding “Gran” and “Delta” (Accuracy Check)

Why “Gran” matters

MTS can calibrate multiple settings (Gran 0–4 depending on make/model).

If your calibration was done on Gran 0 or Gran 1, but the controller is set to Gran 2, your recorded numbers may be wildly off.

What to check if numbers look wrong

  1. Click a breadcrumb segment on the site.

  2. Verify:

    • Gran setting matches what you calibrated (often Gran 0 or Gran 1)

    • Delta makes sense

Delta explained

  • Delta is the actual amount applied between the last GPS point and the current GPS point.

11) Quick Troubleshooting from Live View

Red lines on roads (when they shouldn’t be)

  • Click the segment and check Delta

  • If Delta is extremely small (e.g., 0.001), it’s usually just sensor movement/noise.

Yellow lines on roads (liquids)

  • Often caused by tank sloshing (especially half-full).

  • Again, check Delta—it should be very low if it’s not a real application.

Only black lines on site (expected material but none showing)

Most common causes:

  1. Sensor issue (damaged or not reading)

  2. Wiring issue (interference, damage, noise)

Quick test:

  • Swap in a known working sensor and gently rotate it by hand.

  • If it reports correctly, original sensor is likely damaged.

  • If not, suspect wiring/interference.

12) Geofence Colors on Live View

  • Green geofence = serviced during the selected date range (by any vehicle/device)

  • Blue geofence = not serviced in that date range

In the Sites list you may also see:

  • Serviced label (within date range)

  • No Geofence label (site exists but has no geofence drawn)

13) Device Status Indicators

GPS status colors (vehicle state)

  • Gray = parked (with time)

  • Orange = idling (with time)

  • Green = moving (with current speed)

Firmware update warning

  • An orange lightning bolt on the device indicates a firmware update is available.

  • Follow the separate firmware update instructions/video.

  • Contact support or your rep if needed.

“Show Activity” (3-dot menu)

Use the three dots beside a device to enable Show Activity, which adds:

  • Ignition on (purple)

  • Moving (green)

  • Idling (orange)

  • Enter/exit geofences (blue)

  • Roads traveled + durations

  • A small white dot showing your position along the trail as you scroll

14) Key Reports You’ll Use

A) Site Vehicle Activity Report (Most Important)

Best “all-in-one” report.

  1. Go to Reports → Site Vehicle Activity

  2. Choose date range (day, month, season)

  3. Optional filters:

    • By site

    • More → by vehicle

  4. Run report

You’ll see:

  • Total serviced sites

  • Vehicles tracked

  • Total visits

  • Total material applied

  • Dashcam pictures (if applicable)

Click into a site to see every visit chronologically.

Printing / PDF

  • Use Print on a specific visit to generate a PDF with:

    • Map + breadcrumb trail

    • Vehicle details

    • Time in/out + duration

    • Material applied

    • Dashcam photos (if present)

B) MTS Material Application Summary

Vehicle-focused summary for MTS units.

Includes:

  • Distance traveled

  • Total granular material applied

  • Moving granular material (applied while moving)

  • Application distance

  • Average application rate

Note: Averages are for high-level reference, not site-by-site accuracy decisions.

C) Vehicle Activity + Speeding Report

Shows per vehicle:

  • Total distance

  • Total travel time

  • Total idle time

  • Total time on site (inside geofences)

Speeding alerts:

  • Click the icon to see each alert with:

    • Date/time

    • Road name

    • Duration

    • Posted limit + average speed

  • You can inspect the speed graph to see peak speeds during the alert.

D) Vehicle Trip Details Report (Very Detailed)

Use for investigations or full movement breakdown.

Best practice:

  • Run for 1 vehicle

  • For 1–2 days max
    These reports can be extremely long (e.g., 45 pages for a single day for one truck).

15) Using AllTrack on Mobile (Quick Overview)

AllTrack offers:

  • Mini dashboard (varies by configuration)

  • Live Map with vehicle states:

    • Gray parked, orange idling, green moving

  • Recentering button

  • Satellite toggle

Sites (mobile)

  • Green serviced / blue not serviced

  • Select a date/time range to update visits/material/pictures

Vehicles (mobile)

Tabs commonly include:

  • Activity (similar to Show Activity)

  • Gallery (dashcam only)

  • Track (breadcrumbs)
    If multiple devices are attached to one vehicle, you can switch between their trails.

Warnings (mobile)

Firmware update alerts will appear in the top-right warning area.

Need Help?

If you run into installation issues, portal setup questions, or need help troubleshooting:

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